Best Practices: Get the Most Out of Working in a Digital World
As director of product marketing at Adobe, I speak with customers everyday virtually how they can better maximize their productivity in the workplace. They oft tell me they spend more time figuring out how to do their jobs than really doing them.
Regularly faced with the staggering volume of information, they have difficulties keeping anybody on the same page, keeping runway of lost data, data and IP. And today, professionals across industries use a variety of devices such as smartphones and tablets to get work done. We rely on technology to make our days more productive, but with so many different tools and platforms available to us these days, one wonders if we might be over-complicating things. Shouldn't the digital world brand our lives easier and reduce complexity?
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Working professionals, specially those in an office setting, should take a hard look at their digital work habits and recognize whether these habits are helping or hurting productivity. Information technology departments can arm employees with the right tools and training, simply individuals ultimately take control over how they put the training and the tools into use.
The first pace to get the most out of working in a digital globe is to get a handle on your digital workflow. What is a "digital workflow"? We all accept one. A digital workflow relies on electronic processes that eliminate the demand for traditional paper materials.
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At the heart of a digital workflow are documents. Companies run on documents. They concord company history, financials, strategic plans, personnel data, etc. For this post, I'll focus on the digital document considering of the critical office it plays in our everyday work.
Put Content into Context
Thanks to social media, there'due south been a dramatic shift in how nosotros interact with content. The concept of a certificate used to be a piece of paper, fabricated digital. But now, every worker has the ability of a multimedia studio on their phone or laptop.
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Now the question becomes how do they use this and be more than productive at the same time? An insurance amanuensis, for example, needs to procedure video, images and forms to expedite a claim. It would make more sense to combine that information in a digestible way that is intuitive and piece of cake to navigate through. Putting content into context non only adds clarity; it improves productivity as well considering the information is more actionable.
Don't Break the Chain
We've all been there – we come to a bespeak when working on a project or assignment where we have to choice up the telephone, or send an email to become something washed. Then, we expect. Surprisingly, e-mail is still the most often used mechanism to exchange files and comments in a typical workflow.
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A law firm, for example is constantly preparing case documents, which include lengthy witness statements, expert reports, and exhibits, etc. These types of documents tin be many hundreds of pages long and they sometimes require changes at the concluding minute before being sent to the courtroom. You lot can imagine the homo ability that goes into compiling, editing, reviewing, and sending this vast amount of information and the potential negative bear upon on productivity. Projects like these require tools that become beyond creating a PDF form, editing it, and e-mailing it around – they require an terminate-to-end solution to successfully complete the job speedily, from start to finish.
Protect Yourself
Finally, if your data isn't secure and protected, it won't matter how efficient your workflow is. In today's collaborative online earth, it's more important than ever that software is updated and anti-virus software is installed – no thing which platform or device you're using. An unprotected environment is a sure threat to productivity and intellectual property.
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What tools and techniques are you applying to your digital workflow to maximize productivity?
Source: https://www.lifehack.org/articles/lifehack/best-practices-get-the-most-out-of-working-in-a-digital-world.html
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